Policies & Instructions for Using Laptop Computers on Exams
Students who elect to type their exams must use PC laptop computers. Students will be permitted to use their laptop computers on final exams IF the instructor giving the exam authorizes such use. The College of Law will administer "closed hard drive" exams using the Extegrity Exam 4.0 software. This software operates like a simple word processor but prevents the student from accessing data on his or her computer's hard drive during the exam. Video tutorials on downloading and using Exam4 can be found here.
Following are policies and procedures that will govern use of computers on exams. If you have questions, visit the Exam4 site and click User/Tech Support under the Law Schools header.
- Student may use their laptops for in-class exams according to the professor's instructions and these procedures.
- Students must download the Extegrity Exam 4.0 software onto their hard drives well in advance of their first exams. To do so, students should go to the Extegrity website at http://exam4.com. Students then should follow the posted instructions to download and install the Extegrity software directly from that site. The University of Toledo School of Law has purchased a site license for the software, so there is no charge to the student. Video tutorials on downloading and using Exam4 can be found here.
After selecting "Download" you may be prompted to either "open" the file or "save" it to your computer. If so, choose the "save" option and allow the program to save the software to the "Exam40-toledo" default location on your hard drive. When the downloading is complete, double-click on the "Exam40" icon that appears on your desktop to start the program.
- Students must test the Extegrity software and become familiar with its operation BEFORE they arrive to take their exams. After installing the software, students should take a practice exam using the software to familiarize themselves with the program's operation. To do so, students should start the Extegrity program and follow the directions to begin a new exam. The program will prompt the student to progress through several screens, entering requested information. At the "Exam ID" prompt, students taking a practice exam may enter anything. At the "Start Code" prompt, students should enter "PRACTICE####" (in all caps – the #’s being the last 4 digits of their social security number). Students taking a practice exam may leave the "Control Code" prompt blank. [Note: On an actual exam, students will receive a specific "Exam ID," "Start Code," and "Control Code" from the instructor or proctor.] After entering and confirming the information, students may click the "Begin Exam" button to begin the practice session. Students may use these procedures to practice as often as they like. If the screen on which students type their answers is too small, the size can be increased by adjusting the screen resolution on the student's individual laptop.
- On the day of their exams, students should make sure their computer and software are operating properly. As a precaution, students should make sure their laptop batteries are fully charged. There will be bluebooks provided and students should bring pens/pencils just in case they are needed. Students submitting the exam electronically should also save it on a USB drive to ensure availability if problems occur with electronic submission.
- Once in the exam room, students will be given instructions about when to begin the exam using the Extegrity software. After opening the Extegrity software, each student will enter his/her anonymous exam number (twice), the name of the course, and the name of the instructor. Students then will set the duration of the exam and may choose to enable certain "time-remaining alerts." After going through an additional screen that explains the software, students will enter a "Start Code" and a "Control Code" that will be given to them in each exam. After verifying the data entered, students will click "Next" to begin the exam.
- Once a student begins an exam, the Extegrity program operates like a simple word processor. It saves the data automatically to the student's hard drive every 10 seconds, but the data is encrypted so that it can be accessed only with special codes and software. The program also records the elapsed time. It will alert the student when time expires. The program will let the student continue typing, but it will also record the time used.
- When students finish the exam, the Extegrity program will prompt them to "save" their exam answers either electronically to the network or to a USB drive. Students should choose “send electronically,” unless they do not have a wireless connection, in which case they should choose "save to disk". After sending electronically or saving to disk, students should select "end exam" and exit the Extegrity program. Once students save the answer and "log out," the program will not permit them to re-enter their answers. Although the answers will remain on the students' hard drives, they cannot be accessed without special codes and software to read the encrypted data. As a precaution, students should keep the answers on their hard drives until final grades are released. The law school can retrieve the answer from a student's hard drive if for some reason the answer cannot be printed from a student's electronic submission or USB.
- If students submit their answers electronically, they should make a backup copy on a USB drive, using one of the choices under "File and Save Options" that are available after electronic submission.
- If students save their answers on the USB drive, they should deliver it to the Administrative Suite.
- NOTICE: The Law School is NOT responsible for any equipment failure during the exam, will not provide a back-up laptop, and will not allot extra time to enable students to address equipment failure. Students who experience equipment failure must continue the exam by writing in bluebooks in the laptop room. All other exam rules above and in the Code of Student Professional Conduct pertain to laptop users.